Quick Answer
“Please be reminded” is a polite way to draw attention to information. Top alternatives include: Please note, Just a reminder, Kind reminder, For your reference, Please remember.
The phrase please be reminded is commonly used to politely bring something back to someone’s attention, especially in emails and notices. It often appears in reminders about deadlines, policies, or upcoming events.
People use it because it sounds courteous and non demanding. However, in modern English, especially professional communication, it can feel passive or outdated.
Learning alternatives to please be reminded helps you sound more fluent, confident, and natural. It also allows you to adjust tone, choose the right level of formality, and even express excitement in English when appropriate.
“Strong communication is not just about what you say, but how you say it.”
Quick Categories
Formal alternatives to “please be reminded”
Please note, Kindly note, For your attention, This is to inform you
Pro Tip: Use formal options in official notices or legal style writing.
Casual alternatives
Just a reminder, Remember to, Don’t forget, Quick reminder
Pro Tip: Casual phrases work best in friendly emails and spoken English.
Professional alternatives
As a reminder, Kindly be advised, For your reference, Please keep in mind
Pro Tip: Professional alternatives balance politeness and clarity.
Informal expressions
Heads up, FYI, Just letting you know, Friendly reminder
Pro Tip: Informal expressions are ideal for internal team communication.
“Tone awareness turns correct English into confident English.”
Common Mistakes When Using “Please Be Reminded”
| Mistake | Example |
|---|---|
| Overusing it | Please be reminded to submit, please be reminded to pay |
| Using it in speech | Please be reminded we start at 9 |
| Sounding passive | Please be reminded that rules apply |
| Using with close friends | Please be reminded to call me |
| Mixing tenses | Please be reminded you have sent |
What Does “Please Be Reminded” Mean?
Definition: A polite request that asks someone to recall or pay attention to information they may already know.
Grammar Note: It uses passive voice, which can sound formal or indirect.
Example: Please be reminded that the meeting starts at 10 a.m.
When to Use “Please Be Reminded”
Common contexts:
• Policy reminders
• Deadline notifications
• Formal announcements
Spoken vs Written: Mostly written
Formal vs Informal: More formal than conversational
Is It Professional or Polite to Say “Please Be Reminded”?
Politeness: Yes
Professionalism: Often no, in modern business writing
Business Example:
Please note that the invoice is due on Friday.
Polite? ✔️ Yes
Professional? ❌ No, in most cases
“Professional English favors clarity over passive politeness.”
Pros and Cons of Using “Please Be Reminded”
Pros
• Simple and natural
• Friendly tone
• Common usage
• Easy to understand
Cons
• Too informal for work
• Overused
• Limited emotional range
• Not suitable for formal writing
Other Ways to Say “Please Be Reminded” With Examples
These other ways to say please be reminded help you sound fluent and confident in different situations. Choose based on tone, context, and audience.
1. Phrase: Please note
Meaning: Draws attention politely
Explanation: Direct and professional
Example Sentence: Please note the updated deadline.
Best Use: emails
Worst Use: casual chat
Tone: neutral professional
Context Variability: professional
2. Phrase: Just a reminder
Meaning: Friendly reminder
Explanation: Soft and approachable
Example Sentence: Just a reminder about tomorrow’s meeting.
Best Use: teams
Worst Use: legal notices
Tone: friendly light
Context Variability: casual
3. Phrase: Kindly note
Meaning: Polite notice
Explanation: Slightly formal
Example Sentence: Kindly note the policy changes.
Best Use: formal email
Worst Use: spoken chat
Tone: courteous formal
Context Variability: professional
4. Phrase: Please remember
Meaning: Ask someone to recall
Explanation: Direct and simple
Example Sentence: Please remember to sign the form.
Best Use: instructions
Worst Use: strict warnings
Tone: polite clear
Context Variability: spoken
5. Phrase: As a reminder
Meaning: Refers to prior info
Explanation: Neutral business phrase
Example Sentence: As a reminder, reports are due Friday.
Best Use: follow ups
Worst Use: first notice
Tone: neutral professional
Context Variability: professional
6. Phrase: Friendly reminder
Meaning: Gentle nudge
Explanation: Warm and polite
Example Sentence: This is a friendly reminder to RSVP.
Best Use: events
Worst Use: formal warnings
Tone: warm polite
Context Variability: casual
7. Phrase: For your reference
Meaning: Informational notice
Explanation: No pressure implied
Example Sentence: For your reference, see the attached file.
Best Use: documents
Worst Use: urgent tasks
Tone: neutral informative
Context Variability: professional
8. Phrase: Kindly be advised
Meaning: Formal alert
Explanation: Used in official writing
Example Sentence: Kindly be advised of the new procedure.
Best Use: policies
Worst Use: casual use
Tone: formal official
Context Variability: professional
9. Phrase: Please keep in mind
Meaning: Suggest consideration
Explanation: Polite and soft
Example Sentence: Please keep in mind the deadline.
Best Use: planning
Worst Use: legal notices
Tone: gentle polite
Context Variability: spoken
10. Phrase: Just letting you know
Meaning: Inform casually
Explanation: Very conversational
Example Sentence: Just letting you know the schedule changed.
Best Use: colleagues
Worst Use: formal emails
Tone: casual friendly
Context Variability: casual
11. Phrase: Heads up
Meaning: A quick warning or advance notice
Explanation: Very informal and conversational
Example Sentence: Heads up, the meeting has been moved to 3 p.m.
Best Use: quick alerts
Worst Use: formal writing
Tone: casual direct
Context Variability: spoken, casual
12. Phrase: FYI
Meaning: Information shared without expectation
Explanation: Short for “for your information”
Example Sentence: FYI, the deadline has been extended.
Best Use: internal messages
Worst Use: formal emails
Tone: neutral casual
Context Variability: casual, professional
13. Phrase: Don’t forget
Meaning: A reminder to remember something
Explanation: Direct and informal
Example Sentence: Don’t forget to submit the form today.
Best Use: friendly reminders
Worst Use: authority communication
Tone: casual firm
Context Variability: spoken, casual
14. Phrase: Remember to
Meaning: Encourages recall of an action
Explanation: Simple and instructional
Example Sentence: Remember to lock the door before leaving.
Best Use: instructions
Worst Use: formal notices
Tone: neutral helpful
Context Variability: spoken, casual
15. Phrase: This is to inform you
Meaning: Announces official information
Explanation: Very formal and structured
Example Sentence: This is to inform you of the updated policy.
Best Use: official communication
Worst Use: casual settings
Tone: formal authoritative
Context Variability: professional
16. Phrase: Please be aware
Meaning: Requests attention or caution
Explanation: Common in warnings or notices
Example Sentence: Please be aware of the revised schedule.
Best Use: notices
Worst Use: friendly chat
Tone: polite formal
Context Variability: professional
17. Phrase: Kindly remember
Meaning: Polite reminder
Explanation: Slightly old fashioned but courteous
Example Sentence: Kindly remember to attach the document.
Best Use: formal emails
Worst Use: spoken English
Tone: polite formal
Context Variability: professional
18. Phrase: Please take note
Meaning: Requests careful attention
Explanation: Direct but respectful
Example Sentence: Please take note of the revised guidelines.
Best Use: instructions
Worst Use: casual talk
Tone: neutral professional
Context Variability: professional
19. Phrase: A quick reminder
Meaning: Brief reminder
Explanation: Friendly and efficient
Example Sentence: A quick reminder about tomorrow’s deadline.
Best Use: follow ups
Worst Use: legal writing
Tone: friendly concise
Context Variability: casual, professional
20. Phrase: We would like to remind you
Meaning: Formal reminder from a group
Explanation: Polite but slightly wordy
Example Sentence: We would like to remind you of the payment date.
Best Use: customer communication
Worst Use: internal chats
Tone: polite formal
Context Variability: professional
21. Phrase: Just a quick note
Meaning: Informal update
Explanation: Softens the message
Example Sentence: Just a quick note to confirm the meeting time.
Best Use: friendly emails
Worst Use: official notices
Tone: warm casual
Context Variability: casual
22. Phrase: For your awareness
Meaning: Shares information without pressure
Explanation: Neutral and informational
Example Sentence: For your awareness, the system will be offline tonight.
Best Use: announcements
Worst Use: urgent tasks
Tone: neutral informative
Context Variability: professional
23. Phrase: Please ensure
Meaning: Requests confirmation or action
Explanation: Clear and directive
Example Sentence: Please ensure all files are submitted.
Best Use: instructions
Worst Use: friendly reminders
Tone: firm professional
Context Variability: professional
24. Phrase: Keep in mind
Meaning: Encourages consideration
Explanation: Gentle and flexible
Example Sentence: Keep in mind the budget limits.
Best Use: planning
Worst Use: formal notices
Tone: neutral friendly
Context Variability: spoken, casual
25. Phrase: Please recall
Meaning: Requests recollection
Explanation: Formal and uncommon in speech
Example Sentence: Please recall our earlier discussion.
Best Use: formal writing
Worst Use: casual talk
Tone: formal serious
Context Variability: professional
26. Phrase: Note that
Meaning: Highlights important information
Explanation: Direct and concise
Example Sentence: Note that the office will be closed Friday.
Best Use: written notices
Worst Use: friendly emails
Tone: neutral direct
Context Variability: professional
27. Phrase: As previously mentioned
Meaning: Refers to earlier information
Explanation: Professional and structured
Example Sentence: As previously mentioned, reports are due today.
Best Use: follow ups
Worst Use: first time notices
Tone: neutral formal
Context Variability: professional
28. Phrase: This serves as a reminder
Meaning: Official reminder statement
Explanation: Common in formal writing
Example Sentence: This serves as a reminder of the deadline.
Best Use: official notices
Worst Use: casual messages
Tone: formal neutral
Context Variability: professional
29. Phrase: Please consider this a reminder
Meaning: Polite reminder phrase
Explanation: Soft but professional
Example Sentence: Please consider this a reminder to respond.
Best Use: email follow ups
Worst Use: urgent warnings
Tone: polite neutral
Context Variability: professional
30. Phrase: Allow me to remind you
Meaning: Formal and respectful reminder
Explanation: Sounds traditional and formal
Example Sentence: Allow me to remind you of our agreement.
Best Use: formal letters
Worst Use: casual settings
Tone: formal respectful
Context Variability: professional
“The right phrase can change the entire tone of your message.”
Comparison Table: Top Alternatives
| Phrase | Tone | Best Use |
|---|---|---|
| Please note | Professional | Emails |
| Just a reminder | Friendly | Teams |
| As a reminder | Neutral | Follow ups |
| Kindly note | Formal | Notices |
| Heads up | Informal | Spoken |
| For your reference | Neutral | Documents |
| Please remember | Polite | Instructions |
| Friendly reminder | Warm | Events |
| FYI | Casual | Internal |
| Kindly be advised | Formal | Policies |
Mini Quiz
- Which phrase suits a formal policy email?
A. Heads up
B. Kindly be advised
C. Don’t forget - Best alternative for friendly team chat?
A. Please be aware
B. Just a reminder
C. Kindly note - Which sounds too passive for modern business English?
A. Please note
B. Please be reminded
C. As a reminder
FAQs
Is “please be reminded” polite?
Yes, but it may sound passive or outdated in professional English.
What are professional reaction phrases instead?
Try “please note” or “as a reminder.”
Can I use it in spoken English?
It sounds unnatural in conversation.
Is it formal or informal?
It leans formal but lacks modern professionalism.
Are there informal expressions in English that replace it?
Yes, phrases like “heads up” or “just a reminder.”
Conclusion
Learning other ways to say please be reminded expands your communication skills and helps you match tone with context. It improves clarity, professionalism, and confidence.
Practice these alternatives daily, notice tone differences, and choose phrases that fit your audience. Small changes create strong impressions.
CTA: Which alternative will you use in your next email?
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Tom Sanders is a professional writer at Wordsmirror.com, with a strong focus on creating informative, engaging, and easy-to-read content. He brings clarity and depth to a wide range of topics, helping readers understand ideas quickly and confidently. Tom is committed to delivering high-quality writing that is both accurate and reader-focused.
